How to Write a Thank-You Note

Writing a thank-you note after a job interview can be the difference between landing the position and never hearing back from an employer.

Writing a thank-you note after a job interview can be the difference between landing the position and never hearing back from an employer. After speaking with a potential employer, it's important to send a quick thank-you note expressing gratitude to the interviewer for taking the time to meet with you.

There are a few tips to keep in mind when you're drafting a thank-you note to pass along to a hiring manager. Follow these guidelines to ensure your letter is both professional and impactful.

Writing a thank-you note can help separate you from the crowd of applicants.

Paper vs. digital
First thing's first - should you handwrite your thank-you note, or is it best to email your interviewer? Most professionals agree that the format doesn't matter as much as the content of your note, meaning you should decide whether it will be mailed or emailed based on your interaction with the company. Does it seem like a formal institution that would enjoy a handwritten note, or do you think the company would find a paper note to be outdated?

Don't can it
Your thank-you note is a way for you to leave the last word with your interviewer, so the last thing you want is for the letter to feel disingenuous in any way. Your first paragraph should express gratitude about your meeting, with a reference to both the company and the title for which you interviewed.

From there, reiterate why you are the best candidate for the position to which you applied. Similar to your cover letter, you'll want to pull keywords that pertain to the job and its qualifications.

Make it personal
You don't want to stuff your letter with information that makes it look like you're trying too hard, but don't be afraid to mention personal tidbits you learned during the interview. Mentioning a shared alma mater or fraternity can play in your favor, but discussing the interviewer's child's favorite snack may not help your letter.

"Keep the note to about three to four short paragraphs."

Keep it brief
The hiring manager has access to your resume, cover letter and notes from the interview – he or she does not need another file to extensively review while evaluating your application. Keep the note to about three to four short paragraphs that effectively get your points across.

Mind your e-manners
Do you have a signature attached to your email? If you do not, now's the time to create a professional one complete with your contact information. You don't want to overload the interviewer with links to your email, LinkedIn profile, mailing address and professional website. Instead, keep it simple with your phone number, LinkedIn page and any other clickable link that could help your application.

Stick with a simple sign-off
Debating between "Sincerely," "Best," "Kind Regards" or "Thank you for your consideration"? Keep it brief and simple. Don't stress out too much over which word is the best. Follow your instincts and pick the one that fits best with the tone of your thank-you letter.

This content brought to you by the Marketing Team at Beacon Hill Staffing Group.

Related Resources