When a regional need becomes national: Scaling hiring processes for success

Apr 6, 2022 | Article

When hiring needs transform well beyond scope, an experienced staffing firm can provide needed expertise. Learn more about working with a dependable partner.

Business opportunities come in all shapes and sizes. While it may be reasonable for most companies to plan for steady, gradual growth, there's no telling when a new project or initiative will require fast, effective and substantial increases in staffing levels.

In some cases, organizations might have plenty of advance notice -- as part of a long-term expansion plan or the opening of a new production facility, for example. However, there are times when advance notice of increased staffing needs is impossible, preventing in-depth planning on the part of HR teams, hiring managers and other key stakeholders. An abrupt shift in regulations or an emerging, widespread need for specific services could position your company to realize positive outcomes -- if only it can put the necessary workers in place.

A dependable staffing partner that can scale along with your organization's needs is foundational for success - especially where hiring must rapidly scale without the benefit of significant forewarning.

Don't let an opportunity turn into a liability

An opportunity to grow and develop as a business is only truly valuable when it can reasonably be achieved. If an enterprise can't meet the demands related to that opportunity, any time and effort invested in addressing those needs can quickly turn into wasted resources.

Even a seasoned, expert recruiting team may not be able to take on a task like mass hiring on a short time horizon - scaling to account for a sudden, immense uptick is, in many ways, a distinct phenomenon with its own required set of competencies. A high-volume hiring need may cover skill sets with which internal recruiting resources lack experience, do not have an existing talent pool to access, or simply lack the reserves to hire at the scale required within the timeline allowed.

These staff members can only work so many hours in a day, and there are only so many of them on the team. If they're not already used to the process of screening, interviewing, selecting and onboarding new workers at a high volume and speed, it's simply not realistic to ask them to own this process.

Crucial support for time-sensitive, high-volume hiring

With the right partner, your business can more effectively address this large, pressing staffing need and start turning an opportunity into positive results. How can experienced recruiters and staffing specialists support your goals?

Quickly adjusting and scaling to align with your needs

High-quality staffing firms are full of experienced employees who constantly recruit new workers for a variety of businesses. They've successfully completed all sorts of staffing projects, including those requiring a high number of additional employees to be recruited as quickly as possible.

These experiences have a multiplicative effect -- the more these recruiters work on high-volume projects, the more expansive their professional network becomes, as they meet more and more qualified candidates. By staying in touch with these candidates - which may not always be in the best interest or purview of an internal recruiting team -- these staffing professionals can be even more prepared for future needs that arise.

Staffing organizations have the resources, operational experience and industry knowledge needed to adjust their workflows for high-volume efforts. They already employ a large number of recruiters and related staff who can quickly start working on filling open positions. Project leaders at the firm can also help their partners decide on the best path forward. That could mean using contingent employees to bring new workers on board in the shortest time period possible, for example, while still engaging in appropriate vetting procedures.

These teams have been in similar positions before, so they know how to successfully navigate high-volume situations. That knowledge includes both the direct recruiting process and all of the support work needed to effectively communicate internally, track progress, make sure incoming hires are properly onboarded, and share vital information with their partners.

Leveraging specialized knowledge for more efficient hiring

In a high-volume staffing project, candidates might need to be sourced from across the country. If a project requires hundreds of additional workers placed in just a few weeks, it may not be enough to draw new hires only from the region in which your business operates.

If this is the case, and if your business has generally not ventured outside of your typical geographic footprint, how can your internal hiring team determine where to start recruiting without engaging in research that will slow down the overall process?

With existing knowledge around key details like cost of living and regional wage variances, a recruiting firm can strategically draw from a far larger candidate pool than is available to most businesses. If these candidates will be on-boarded to work remotely, an experienced staffing partner will also have a wealth of expertise in managing secure remote setups for incoming hires.

Turning to existing candidate relationships and a strong referral network

Dependable recruiters form strong bonds with both employers and candidates. At Beacon Hill, we regularly work with candidates and place them multiple times over the course of their careers.

These repeated interactions over time give our recruiters a clear picture of each potential worker's strengths, competencies and interests. In cases where many workers must be recruited quickly, depending on the skill set required, resumes can be quite similar from one candidate to the next. A staffing agency can tap into its additional knowledge of individuals it has worked with in the past to provide the best possible workers for the job at hand. Recruiters can also leverage referral networks to identify more qualified candidates.

Using proven internal processes and management structures

Effective oversight is crucial for realizing success in a large-scale hiring process. Regular reviews of progress and remaining priorities provide key context and can orient staff toward the most pressing needs of the project, ensuring efficient use of time and resources.

Dependable recruiting firms understand how to effectively coordinate, share important information and put useful strategies and tactics into place throughout a hiring project. Their familiarity with what would otherwise be an extraordinary situation for your business means less confusion and more productive work.

Dedicating a variety of resources to the project

Recruiting firms often have a variety of in-house specialists on staff who focus on specific industries, markets and skillsets. Why is this valuable in a mass-hiring scenario?

Directors, experienced recruiters and other leaders on your project can turn to these teams for targeted support during the process. A division that generally focuses on hiring in the financial space could, for example, help to recruit for the manager-level roles that need to be filled, because of the related background of those candidates.

A wide variety of specific arrangements are possible. The important thing to keep in mind is that, with the right talent acquisition firm as a partner, your business can draw on all of that partner's resources to support successful outcomes.

Internal responsibilities that your business must address

While a recruiting firm can take on the vast majority of the work necessary for a high-volume hiring project, your company has some vital responsibilities as well.

Clear definitions of job roles and related responsibilities are a prerequisite to recruiter success. This information guides much of the candidate selection process, so it needs to be as specific and informative as possible.

A general openness to ongoing and consistent communication with your partner firm is similarly important. When a project involves mass hiring, and especially if the timeline for completion is short, such conversations provide valuable guidance to both parties. Prioritizing these meetings and coming prepared to share new information and answer questions can lead to more positive results.

Important considerations for quickly scaled hiring projects

When the overarching goal is to place many employees in a matter of days or weeks, some specific considerations come into play for recruiters as well as their partner businesses.

First, consider the type of role to be filled. In a normal recruiting environment, your organization may only occasionally or rarely use temporary or contingent labor. In the case of a specialized hiring project, you may need to expand your horizons.

Time to hire can't be the only metric that matters -- to your company or the recruiting firm you work with -- but it clearly influences the overall success of the effort. To that end, we strongly recommend using temporary employees when speed is of the essence. Temp-to-hire and direct-hire positions often require too many additional steps between the initial identification of a candidate and the final decision to bring them onboard to be useful in this context.

How can you ensure that workers hired for fully temporary positions are truly qualified for the role? Many of the advantages we previously described support effective hiring, even on a short timeline. A recruiter's general experience in the field, existing familiarity with potential hires and consistent ability to match candidate skills and aptitude with a job description all support effective placement.

Focusing on candidates

On the candidate side, your recruiter can position a temporary role as a valuable opportunity to get a foot in the door with your company or gain experience in an industry that appeals to the candidate. The general value of work experience, and the ability of a candidate to directly learn about what types of work they enjoy can also be a factor. And, without making promises or guarantees, the potential for the temporary role to turn into a permanent one can also be highlighted.

It's especially important to consider these roles from the candidate's perspective because of the nature of the current job market. With widespread labor shortages across many regions and industries, the present environment strongly favors candidates. They are leveraging high demand to find the best possible positions.

All of this can make direct recruiting even more difficult, but an effective strategy can support efficient and successful hiring on a large scale. Tapping into several regional markets to identify talent, as we've previously discussed, is crucial in this regard. The widespread and recent shift to remote work has transformed how candidates can be recruited, and professional recruiters have the most experience finding effective paths forward in this new and very different situation.

A dependable partner in extraordinary times

When your business faces a unique, pressing and mission-critical situation like mass hiring on a tight deadline, it needs a recruiting agency it can count on to support thoroughly positive outcomes.

Beacon Hill has a proven record of successfully completing large hiring projects, both in more normal labor market conditions and in the extreme circumstances currently facing employers. Our Beacon Hill Associates division has deep experience hiring for a wide variety of roles across a range of industries, from individual positions to exceptionally large groups of them.

An especially large hiring project need not be limited to a single division, however. We leverage the experience and expertise present across our many divisions to assemble a team that can address all of your needs when your hiring dynamics suddenly change.

While not every business will have to establish such a time-sensitive and wide-ranging recruiting project, we offer support for any type of talent acquisition need. Whether it's finding a new member of the C-suite or bringing in a group of entry-level workers, we consistently apply the best possible workflows and strategies to supply your organization with reliable and high-performing new talent.

Want to learn more about working with Beacon Hill Staffing Group to address your talent acquisition needs? Get in touch with us today to learn more.

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